Uploading Meeting Minutes

Upload your council’s meeting minutes as PDF files to keep them organized and make them searchable through transcriptions.

Uploading a PDF

Step 1: Navigate to the Meeting Minutes page

From your council dashboard, click Meeting Minutes in the navigation menu, then select Upload PDF. You can also reach the upload page directly from the Meeting Minutes Overview screen.

The Meeting Minutes Overview page with quick actions and recent uploads

Step 2: Choose a meeting date and file

On the upload page, select the date of the meeting using the date picker. Then click Choose a file and select the PDF meeting minutes file from your computer. Only PDF files are accepted.

The upload form with date picker and file input

Step 3: Upload the file

Click the Upload button. Once uploaded, your minutes will appear on the Meeting Minutes Overview page in the Recent Meeting Minutes table.

After selecting a date and file, click Upload to save to your archive

Viewing Uploaded Minutes

Uploaded PDFs appear in the Recent Meeting Minutes section on the overview page. Click View to open the PDF directly in your browser. For access to the full historical record, click View Full Archive for a complete listing of all uploaded minutes by year and month.

Uploaded minutes appear in the Recent Meeting Minutes table on the overview page

Tips

• File type — Only PDF files can be uploaded. If your minutes are in another format, convert them to PDF first.
• Transcription — After uploading, the system automatically generates a searchable transcription from the PDF. This may take a few minutes to process in the background.
• Search — Use the Search button on the overview page to search for keywords across all your meeting minutes.